Propel Consult
Bahrain
Job description / Role
Job Type
Full Time
Job Location
Bahrain
Nationality
Any Nationality
Salary
Not Specified
Gender
Female
Arabic Fluency
Not Specified
Job Function
Administration & Secretarial
Company Industry
Construction
Role Purpose: A leading company in Bahrain is seeking a highly professional and experienced Personal Assistant to provide executive-level support to the CEO/COO. The ideal candidate must have strong experience working directly with top management, be highly organized, discreet, and capable of managing a wide range of administrative and executive tasks in a fast-paced environment.
KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES
• Manage and maintain the CEO/COO’s complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen, prioritize, and respond to emails, phone calls, and other correspondence on behalf of the executive.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with special projects, research, and reporting as assigned by the executive.
• Prepare expense reports and manage basic budget tracking for executive-related activities.
• Anticipate the executive’s needs and proactively manage daily priorities.
• Liaise with other departments to ensure smooth communication and execution of tasks.
• Provide occasional personal support as needed within professional boundaries.
Requirements:
Qualifications
• Bachelor’s degree in business administration, Communications, or a related field.
• Minimum 5–8 years of experience as a Personal Assistant or Executive Assistant supporting C-suite executives (CEO, COO, or equivalent).
• Proven experience working directly with top management in a professional corporate environment.
• Strong experience managing complex calendars, travel arrangements, and confidential information.
Skills
• Highly professional, polished, and presentable demeanor suitable for working with top management.
• Excellent command of English (spoken and written).
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently, proactively, and under pressure.
• High level of integrity, discretion, and confidentiality.
• Problem-solving mindset and ability to anticipate executive needs.
About the Company
Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties.
We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more.
Concentrating our resources has created 5 distinct specialist divisions:
- Banking & Finance
- Human Resources
- Oil & Gas
- Construction
- Architecture & Engineering
